Club Constitution

(Rev 4) 1/2/17

1. TITLE
The organisation shall be called the “Ripley & District Angling Club” hereinafter referred to as the “Club”.

2. OBJECTS
a. The objects of the Club are to promote angling in the community, to protect the interests of its members, and visitors to waters owned by, rented or leased to the Club, to protect and encourage wildlife, prevent vandalism, and trespass and to arrange angling competitions for its members and visiting anglers.
b. Members are expected at all times to conduct themselves in a sporting, safe, and responsible manner and to abide by the fishery rules regulations of the Club, the Environment Agency and the water they may be fishing at any time.

3. MEMBERSHIP
Club Membership shall be open to any person upon payment of the current subscription. All members will be subject to the regulations of the constitution and by joining the Club will be deemed to accept these regulations and codes of conduct that the Club as adopted.

4. MANAGEMENT COMMITTEE (COMMITTEE)
The Committee shall comprise of the following Officers and
Members:-
a. President, Chairman, Vice Chairman, Honorary Secretary, Honorary Treasurer and not more than twelve elected members. The Officers and members are elected for a term of three years and may be eligible for election, or re-election every three years two Officers and four Committee Members to be elected. The President of the Club shall have the right to attend all committee meetings in a non-voting capacity.
b. The Club may from time to time award the title of Vice President or life member to members that have given exceptional service to the Club. Those holding this title are not Officers of the Club nor are they members of the Committee. They may be invited or entitled to meetings but would not be eligible to vote.

c. A member wishing to be considered for an Officers position must have served on the Committee for a minimum of one year. In circumstances where there are no applications for a vacant Officers position, the Committee may, at its discretion co-opt a full member to fill the position.
d. No member of the Committee shall be an Officer or Committee Member of any other Freshwater Angling Club. So doing may automatically forfeit his/ her right to Club Membership.

5. ORGANISATION AND MANAGEMENT
a. The management of the Club shall be vested in the Committee, which shall have full power to arrange and transact all the business of the Club and to deal with any matters which may arise that are not provided for herein.
b. That a minute concerning Committee business once passed shall stand for the year unless every member of the Committee present at a future meeting is in agreement for alteration.
c. Any member of the Club not being a member of the Committee may be invited by consent of the Chairman to attend any Committee meeting and shall be eligible to take part in any discussion but shall not be entitled to vote thereon.
d. Committee meetings shall be held monthly on the second Wednesday of each month. The meetings held in May, August, November and February are deemed to be Quarterly Meetings to which any member may attend and shall be eligible to take part in any discussions at the discretion of the Chairman but shall not be entitled to vote thereon. Any person attending any meeting may be asked to present proof of membership.
e. All matters at General or Committee meetings shall be decided by a majority of the votes of all members present who are entitled to vote unless otherwise stated in this Constitution.
f. All members of the Committee and Officers shall be entitled to vote and the Chairman shall have the casting vote in the case of equality of votes.
g. Any person wishing to stand for election to the Committee shall first make known to the Committee, either in writing or in person at the AGM, how he/she may be best able to contribute towards the management of the Club or how he/she has already done so during the previous year, one year of contributions being required. The Committee shall then decide if the applicant is to be accepted as a candidate for election. If elected the term of office would be three years or part thereof.
h. All members of the Committee including the Officers are expected to contribute towards the running of the Club. Towards the end of each membership year all Officers and Committee Members are required to review their own contributions towards the running of the Club. The Secretary should then be informed of any resignations at the meeting prior to the AGM.
I. A Committee Member who agrees to take the responsibility for a specific task(s) does so on the understanding that the task(s) are performed in a timely and conscientious manner to the very best of his ability. The Secretary to be kept informed of progress and/or complications and progress reports to be presented at subsequent meetings of the Committee.
j. Any member of the Committee absenting himself/herself without satisfactory reason from three consecutive meetings of the Committee shall resign his/her position and a replacement member may be appointed by the Committee until the date of the next AGM shall fill his/her place.
k. The Committee has the right to terminate membership of the Club or to refuse any application for membership and will if requested specify the reason for doing so.
l. Two Officers and five Committee members shall constitute a quorum for the purpose of Committee meetings.
m. The Committee, may at its discretion, co-opt members to fulfil specific duties as may be considered necessary
n. Two members of the Club other than the Treasurer shall be appointed to audit the financial records yearly.
o. In the case of a vacancy amongst the Officers the Committee may, at its discretion, appoint a suitably qualified member to fill the vacancy until the next AGM.
p. The Committee shall have the power to appoint from amongst its members, such sub-committees as it may from time to time consider necessary and shall determine their powers and terms of reference and their quoram thereof.
q. The Honorary Treasurer shall receive all subscriptions and other payments due to the Club and shall make such disbursements as necessary on behalf of the Committee. He shall be accountable to the Committee at each meeting and shall submit an audited Statement of Accounts and Balance Sheet at the AGM.
r. The funds of the Club shall be kept in an approved Bank or Building Society Account and cheques drawn on the account shall be signed by the Honorary Treasurer and countersigned by one other mandated Committee member
s. Assets, for the purpose of this rule as being the balance standing to the credit of the Club Bank Account plus the cash in hand less the known liabilities. Officers and Trustees shall be liable only to the extent of the assets vested in them in trust for the benefit of the Club and not further or otherwise.
t. The financial year shall end on the 31st March each year.
u. Four members of the Club shall be Trustees of the Club in whom the property shall be vested. The Trustees shall deal with the property by way of sale, mortgage, lease or otherwise howsoever as directed by the Club. Such direction shall be given by a resolution of the members passed by a majority of the members present at a duly convened meeting of the Club. At the first general meeting of the Club four members shall be elected Trustees and every vacancy among the Trustees shall from time to time be filled by the election at the next special or general meeting after the occurrence of such vacancy. The election shall be by a majority of the members present. No member shall be elected Trustee without his or her consent previously being obtained. No person shall be at the same time a Trustee and Secretary or Treasurer of the Club. The amount of the annual subscriptions shall be agreed by the Committee at the January committee meeting.

7. ANNUAL GENERAL MEETING
a. The Annual General Meeting shall be held on the second Wednesday in May each year.
b. Items for inclusion on the Agenda for the AGM must be submitted in writing and include a proposer and seconder and be received by the Hon Secretary at least thirty days prior to the AGM. Additional business to be allowed at the discretion of the Chairman provided that notices are on the table prior to the commencement of the meeting.
c. The business of the AGM shall be:-
1. To approve the minutes of the previous AGM
2. To receive Treasurers report and Audited Accounts
3. To receive Auditors Report
4. To receive Chairman’s Report
5. To consider Constitution and/or Rule Changes
6. To elect Officers, Committee And Trustees for the ensuing years
7. To appoint Honorary Auditors
8. Any Other Business (at Chairman’s discretion)
d. All adult members of the Club including Officers are entitled to vote, the Chairman having the casting vote in the case of equality of votes

8. EXTRA ORDINARY GENERAL MEETING (EGM)
The Chairman shall have the power to call an EGM for any specific purpose and an EGM may also be called at the request of ten or more members of the Club, given in writing to the Secretary. At such a meeting, which shall be called within reasonable time allowing for all members to be notified, no vote shall be taken on any subject other than that for which the EGM was called. Voting shall be as per
(7d).

9. ALTERATION TO CONSTITUTION AND RULES OF THE CLUB
Changes to the Constitution may only be made at an Annual General Meeting. Notice of any proposed changes shall be
submitted in accordance with (7b).
a. Such alterations proposed shall be deemed to have been approved if carried by a simple majority of the members present and entitled to vote at that meeting.
b. Changes to the Rules of the Club may be introduced at any meeting of the Committee, notice of any proposed changes having been submitted in writing to the Secretary prior to the meeting. A proposal shall be deemed to have been approved if carried by a simple majority of the members present and entitled to vote at that meeting but shall not be adopted until voted on again at the next meeting of the committee.

10. DISCIPLINARY PROCEDURE
a. The Committee shall have the right to expel from the Club any member for conduct that in their opinion is injurious, or tends to be injurious, to the interests of the Club, or its objects, its members or angling. Before expelling a member(s) the Committee shall inquire into the allegations of misconduct and the member(s) shall be given reasonable opportunity to defend themselves either in writing or by appearing before the Committee, as they choose. The Committee’s power to expel shall be on a majority vote of those present at the inquiry.
b. An expelled member shall forfeit all rights and privileges of membership but shall be liable for any dues or debts to the Club which became payable or were incurred before the date of the expulsion.

11. DISSOLUTION
a. The Club shall not be dissolved so long as ten members are willing to continue it.
b. The assets of the Club shall be vested in the Committee or Trustees for the members. Neither the Committee or Trustees nor any Officer or member shall at any time incur nor permit to be incurred, any liability which exceeds the total assets of the Club at that time. Assets for the purpose of this rule are defined as being the balance standing to the credit of the Club’s Bank Account, plus the cash in handless the known liabilities.
c. Officers and Trustees shall be liable only to the extent of the assets vested in them in trust, for the benefit of the Club and not further or otherwise.
d. Should it be so dissolved, any assets, after discharge of all liabilities shall be donated to any registered charity, other such
organisation or shared amongst the remaining members, as the majority of members may deem appropriate.
Any member of the Club may submit a request for a change to the
This document supersedes any other such document of its kind.
It was adopted at the Annual General Meeting held on 12th January 2008.